Glow & Gather Social Spa Experiences

​

Where Wellness Meets Celebration

​

Glow & Gather is a curated collection of private social spa experiences designed to bring people together through self-care, relaxation, connection, and celebration.

​

Perfect for birthdays, girls’ nights, bridal gatherings, bachelorette celebrations, couples’ date nights, Mother’s Day gatherings, women’s circles, corporate wellness events, retreats, and intimate self-care socials, each event transforms an ordinary gathering into a personalized wellness experience.

​

Depending on the package selected, your Glow & Gather event may include:

• Mini facial or skincare experiences

• Guided self-care rituals

• Facial massage or wellness demonstrations

• Herbal tea service

• Mocktails or coordinated wine pairings

• Aromatherapy and grounding rituals

• Wellness-circle activities

• Curated music and atmosphere

• Personalized event details

• Professional skincare education

• Take-home wellness gifts or favors

• Private shopping and product recommendations

Every experience is customized around the occasion, number of guests, available time, selected services, and desired atmosphere.

Gather. Glow. Restore.

​

​

How the Glow & Gather Process Works

1. Submit an Event Inquiry

The host begins by completing a Glow & Gather Event Inquiry. Please include:

• Preferred date and alternate date

• Desired event time

• Type of celebration

• Estimated number of guests

• Preferred spa or wellness activities

• Food and beverage preferences

• Requested enhancements

• Accessibility or accommodation needs

• Estimated budget

Submitting an inquiry does not reserve the date.

​

2. Event Consultation

After receiving your inquiry, Evolution Skincare & Wellness will contact you to schedule a brief event consultation. During this consultation, we will discuss your vision, guest count, experience options, event length, wellness services, refreshments, enhancements, and budget.

A customized event proposal will then be prepared for your review.

3. Proposal and Agreement

Your proposal will outline:

• Selected event package

• Included services and amenities

• Maximum guest count

• Event date and time

• Estimated event duration

• Selected enhancements

• Total investment

• Payment schedule

• Important policies and requirements

The event is not confirmed until the host signs the Glow & Gather Event Agreement and submits the required initial payment.

​

​

Payment Policy

A 50% initial payment is required to reserve your event date and begin event planning. This payment is applied toward the total cost of your Glow & Gather experience.

The remaining balance is due 14 calendar days before the event. Events booked fewer than 14 days in advance must be paid in full when reserved.

Accepted payment methods may include:

• Major debit and credit cards

• Approved electronic invoice payments

• Vagaro payment link

• Other approved payment arrangements stated on your invoice

Your event date will not be held without both the signed agreement and required payment.

​

​

Individual Guest Payments

The host may choose one of the following payment structures when available:

• Host-Paid Event: The host pays the complete event balance.

• Split Guest Payments: Guests pay individually through approved invoices or booking links.

• Combination Payment: The host pays the 50% initial payment, and guests contribute toward the remaining balance.

The host remains responsible for ensuring that the complete balance is paid by the deadline, regardless of individual guest payment arrangements.

Any guest who has not paid by the stated deadline may be removed from the final guest count and may not receive services, supplies, refreshments, or event favors.

​

​

Additional Charges

Additional charges may apply for:

• Additional guests

• Extended event time

• Premium products or services

• Customized décor

• Specialty refreshments

• Wine or mocktail upgrades

• Travel or off-site setup

• Personalized favors

• Additional staffing

• Excessive cleaning

• Damaged or missing property

• Last-minute approved changes

All additional charges must be approved before being added whenever possible.

​

​

Guest Count and Final Details

The host must provide the final guest count and complete guest list no later than 14 days before the event.

The final guest count determines staffing, supplies, seating, refreshments, service timing, and event materials. Once the final count has been submitted, the total may not be reduced for pricing purposes.

Additional guests may be added only if space, time, supplies, and staffing allow. Added guests must be paid for before the event.

Every guest receiving a service must complete any required intake form, consent form, allergy disclosure, contraindication screening, or service waiver before participating.

Guests under 18 require advance approval and written consent from a parent or legal guardian. Certain services may not be available to minors.

​

​

Event Timing and Arrival

The host should arrive approximately 15 minutes before the scheduled start time, unless different setup instructions are provided.

Guests should arrive on time so intake forms, introductions, and services can begin as scheduled. Late arrival may shorten an individual guest’s experience or require an adjustment to the event schedule.

Events begin and end at the times stated in the agreement. Additional time is not guaranteed when guests arrive late.

If the event extends beyond the contracted ending time due to the host or guests, an overtime fee may be charged in scheduled increments. Additional time is subject to staff and facility availability.

​

​

Cancellation and Rescheduling Policy

Because Glow & Gather events require advance planning, scheduling, staffing, supplies, and product preparation, the 50% initial payment is generally nonrefundable.

​

​

Host Cancellation

If the host cancels:

• More than 30 days before the event, payments beyond the initial 50% may be refunded.

• Between 15 and 30 days before the event, payments may be transferred once to an approved rescheduled date, subject to availability.

• Fourteen days or fewer before the event, all payments are nonrefundable.

• No-shows and same-day cancellations result in forfeiture of all payments.

​

​

Rescheduling

One rescheduling request may be permitted when submitted at least 15 days before the event. The new event date must generally occur within six months of the original date and is subject to availability.

A rescheduling fee may apply. A second date change may be treated as a cancellation and require a new agreement and initial payment.

Custom products, specialty orders, personalized favors, perishable items, and third-party expenses already purchased for the original event remain the host’s financial responsibility.

​

​

Evolution Skincare & Wellness Cancellation

If Evolution Skincare & Wellness must cancel because of an emergency, severe weather, illness, facility issue, or another circumstance that prevents the event from being safely provided, the host may choose an approved rescheduled date or receive a refund for services not provided.

​

​

Service and Wellness Policies

Glow & Gather experiences are intended for relaxation, education, celebration, and general wellness. They do not diagnose, prevent, or treat medical conditions.

Services may be modified or declined when a guest has a contraindication, allergy, active infection, open skin, recent procedure, medication-related sensitivity, or another condition that could make participation inappropriate.

Guests must disclose relevant:

• Allergies and sensitivities

• Current medications and topical products

• Pregnancy

• Recent cosmetic or medical procedures

• Active skin conditions or infections

• Injuries or health concerns that may affect participation

When a selected service is unsuitable, Evolution Skincare & Wellness may offer a safer alternative when possible. A medical contraindication does not automatically result in a refund, but reasonable modifications will be considered.

No guest will be pressured to receive a treatment or participate in an activity.

​

Food and Beverage Policy

Food, herbal teas, mocktails, and other refreshments must be selected or approved in advance.

Guests are responsible for disclosing known food, botanical, or beverage allergies. Although reasonable precautions may be taken, an allergen-free environment cannot be guaranteed.

Outside food and beverages require prior approval. The host is responsible for ensuring that approved outside food is prepared, stored, and served safely.

​

Alcohol Policy

Alcohol may be included only when permitted by the venue, applicable laws, and the event agreement.

All guests consuming alcohol must be at least 21 years old and may be required to present valid identification. Alcohol service is optional and never required to enjoy a Glow & Gather event.

Evolution Skincare & Wellness reserves the right to limit or discontinue alcohol service when necessary for guest safety. Guests who appear impaired may be denied skincare or wellness services.

The host and guests are responsible for arranging safe transportation. Evolution Skincare & Wellness is not responsible for a guest’s actions, transportation decisions, or alcohol consumption after leaving the event.

​

Décor, Photography, and Personal Belongings

Décor must be approved in advance. Confetti, glitter, open flames, adhesives that damage walls or furnishings, and difficult-to-remove decorations are not permitted unless specifically authorized.

The host is responsible for damages caused by guests, outside vendors, or unauthorized decorations.

Photography is welcome when it does not interrupt services or violate another guest’s privacy. Guests must obtain permission before photographing or recording other attendees or team members.

Professional photographers, videographers, and content creators must be approved before the event.

Evolution Skincare & Wellness may request permission to photograph the event for marketing purposes. Guests may decline photography, and no identifiable images will be used without appropriate consent.

Guests are responsible for their personal belongings. Evolution Skincare & Wellness is not responsible for lost, stolen, or damaged personal items.

​

Guest Conduct

Glow & Gather is designed to provide a safe, peaceful, respectful, and inclusive environment.

Disruptive behavior, harassment, threats, unsafe conduct, excessive intoxication, property damage, or disrespect toward staff or other guests will not be tolerated. A guest may be asked to leave without a refund when their behavior compromises the experience or safety of others.

Smoking, vaping, and illegal substances are prohibited inside the event space.

​

Off-Site Events

Select Glow & Gather experiences may be available at an approved off-site location.

The host must provide a safe, clean, accessible space with adequate lighting, ventilation, electrical access, water access when required, parking, and sufficient room for services and guests.

Travel, transportation, setup, breakdown, additional staffing, equipment, and location-related fees may apply.

The final location must be approved before the event is confirmed.

​

Gratuity

Gratuity is not included unless specifically stated in the proposal or invoice. Gratuities are appreciated but never required.

For larger groups, an administrative or service charge may be added to cover event coordination, setup, staffing, and breakdown. This charge is not necessarily distributed as gratuity and will be disclosed in the proposal.

​

Accessibility and Accommodations

We want every guest to feel welcomed and supported. Please share mobility, sensory, dietary, communication, seating, or other accommodation needs during the planning process.

We will make reasonable efforts to adapt the experience while maintaining safety, professional standards, and service limitations.

​

Booking Acknowledgment

By signing the Glow & Gather Event Agreement and submitting the initial payment, the host acknowledges responsibility for:

• Reviewing and accepting all event policies

• Communicating important policies to guests

• Providing an accurate guest count

• Meeting all payment deadlines

• Ensuring timely guest arrival

• Obtaining required guest forms and disclosures

• Paying for approved additions or damages

• Supporting a respectful and safe event environment

​

 

Begin Planning Your Glow & Gather Experience

Whether you are celebrating a milestone, reconnecting with friends, planning a romantic evening, or creating intentional time for your team or community, Glow & Gather offers a beautiful way to experience wellness together.

Submit your event inquiry to begin creating a personalized social spa experience designed around your occasion, your guests, and the way you want to feel.

Gather. Glow. Restore.